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JOB TITLE: Production Manager
DATE POSTED: 04/08/2024 - 10:55am
JOB TYPE: Artistic Administration
LOCATION: South Bend, Indiana
COMPANY/ORGANIZATION: South Bend Civic Theatre
JOB DESCRIPTION:
Production Manager Job Description
40 hours/week (salaried), M-F, On-site second shift (1-9pm) in order to serve as a bridge between the day shift and evening rehearsals as well as to provide live support to productions. Weekends as needed.
The Production Manager is a member of the Executive Team, and reports to the Executive Director, at the South Bend Civic Theatre. This role is the hub of communication between staff, production teams, and production volunteers. This position has three core areas of responsibility: Production Coordination, Volunteer Management, and Strategic Planning.
Production Coordination
Serves as the central hub of production communication between staff (artistic, technical, and executive) and production volunteers (directors, production teams, production volunteers)
Communicates and trains production volunteers to CIVIC protocols and best-practices
Coordinates safety training with production volunteers
Trains production stage managers, reviewing best practices, protocols, and strike
Coordinates and manages production meetings and auditions based on the standardized CIVIC production schedule
Manages production schedules, rehearsal reservations, technical needs, and meets regularly with the production staff
Manages and evaluates the following six (6) production functions:
Set Construction, Scenic Design, Lighting, Audio, Costumes, Properties
Communicates line-item production budgets and processes to designers and directors
Manages production contracts for directors, stage managers, production designers, and orchestra members (if applicable).
Distributes scripts to the Stage Manager and libretti to the Music Director
Following the close of the production, works with stage manager to collect scripts/libretti, return deposits to cast/orchestra, then packages and returns to royalty house
Distribute and collect all production documentation including Code of Conduct and W-9s (for stipended positions)
Manage and update the Production folder on Google Drive
Manage rentals for set, costume, and prop pieces
Volunteer Management
Promptly answers all inquiries about production volunteerism and meets with new production volunteers to welcome and onboard
Fills production team needs: designers, stage managers, crew members, etc
Working with the Marketing Manager, sends weekly volunteer update emails regarding auditions, events, volunteer opportunities, etc
Organizes production audition forms, set build sign-ups, etc
Collects post-production feedback from entire production team and reports back to executive team for process improvement
Acts as a mentor and listening ear to all production volunteers
Produces non-production events and projects as needed: 24-Hour Theatre Project, Playwriting Contest, etc
Strategic Planning
Working with the Executive Director, to:
coordinate new play development including commissions
support fundraising and community events
Working with the Director of Education, organizes and supervises
Master-class projects with local writers, directors, actors, and technicians
Production internship program
Background checks, Parent-On-Duty (POD) program, and child protection policy (when applicable)
Working with the Director of Operations, communicates and coordinates
Production scheduling changes/additions/deletions
Season production budgets
Production Purchasing needs
Essential Position Requirements:
Must be a champion and cheerleader for the CIVIC’s mission and vision
Must possess a charismatic and educational leadership style
Proficient in Google Suite
Proficient in the English language
Position Start Date: May 13, 2024
Salary: $50,000-$60,000 DOE
Applicants must be at least 21 years of age. Preferred candidates will have experience in project management, team building, and theatrical stage management. The CIVIC is an equal opportunity employer. Black, Indigenous, and People of Color (BIPOC); Hispanic and Latino; Asian Americans and Pacific Islanders (AAPI); LGBTQIA+; and candidates with disabilities are encouraged to apply.
40 hours/week (salaried), M-F, On-site second shift (1-9pm) in order to serve as a bridge between the day shift and evening rehearsals as well as to provide live support to productions. Weekends as needed.
The Production Manager is a member of the Executive Team, and reports to the Executive Director, at the South Bend Civic Theatre. This role is the hub of communication between staff, production teams, and production volunteers. This position has three core areas of responsibility: Production Coordination, Volunteer Management, and Strategic Planning.
Production Coordination
Serves as the central hub of production communication between staff (artistic, technical, and executive) and production volunteers (directors, production teams, production volunteers)
Communicates and trains production volunteers to CIVIC protocols and best-practices
Coordinates safety training with production volunteers
Trains production stage managers, reviewing best practices, protocols, and strike
Coordinates and manages production meetings and auditions based on the standardized CIVIC production schedule
Manages production schedules, rehearsal reservations, technical needs, and meets regularly with the production staff
Manages and evaluates the following six (6) production functions:
Set Construction, Scenic Design, Lighting, Audio, Costumes, Properties
Communicates line-item production budgets and processes to designers and directors
Manages production contracts for directors, stage managers, production designers, and orchestra members (if applicable).
Distributes scripts to the Stage Manager and libretti to the Music Director
Following the close of the production, works with stage manager to collect scripts/libretti, return deposits to cast/orchestra, then packages and returns to royalty house
Distribute and collect all production documentation including Code of Conduct and W-9s (for stipended positions)
Manage and update the Production folder on Google Drive
Manage rentals for set, costume, and prop pieces
Volunteer Management
Promptly answers all inquiries about production volunteerism and meets with new production volunteers to welcome and onboard
Fills production team needs: designers, stage managers, crew members, etc
Working with the Marketing Manager, sends weekly volunteer update emails regarding auditions, events, volunteer opportunities, etc
Organizes production audition forms, set build sign-ups, etc
Collects post-production feedback from entire production team and reports back to executive team for process improvement
Acts as a mentor and listening ear to all production volunteers
Produces non-production events and projects as needed: 24-Hour Theatre Project, Playwriting Contest, etc
Strategic Planning
Working with the Executive Director, to:
coordinate new play development including commissions
support fundraising and community events
Working with the Director of Education, organizes and supervises
Master-class projects with local writers, directors, actors, and technicians
Production internship program
Background checks, Parent-On-Duty (POD) program, and child protection policy (when applicable)
Working with the Director of Operations, communicates and coordinates
Production scheduling changes/additions/deletions
Season production budgets
Production Purchasing needs
Essential Position Requirements:
Must be a champion and cheerleader for the CIVIC’s mission and vision
Must possess a charismatic and educational leadership style
Proficient in Google Suite
Proficient in the English language
Position Start Date: May 13, 2024
Salary: $50,000-$60,000 DOE
Applicants must be at least 21 years of age. Preferred candidates will have experience in project management, team building, and theatrical stage management. The CIVIC is an equal opportunity employer. Black, Indigenous, and People of Color (BIPOC); Hispanic and Latino; Asian Americans and Pacific Islanders (AAPI); LGBTQIA+; and candidates with disabilities are encouraged to apply.
JOB DESCRIPTION FILE (IF PROVIDED): production_job_description_040824.pdf
SALARY: $50,000-60,000 (DOE)
START DATE: Mon, 05/13/2024
EXPERIENCE: 3-5 yrs
WEBSITE: https://sbct.org
HOW TO APPLY:
If interested, please send a cover letter, resume, and references to the South Bend Civic Theatre at [email protected]; include “Production Manager” in the subject line.
APPLICATION DEADLINE: Mon, 05/06/2024
